HR Processing Deadlines in the lead up to the 2023 end of year ×îÐÂÌÇÐÄVlog closedown period
The ×îÐÂÌÇÐÄVlog will be closed for business from Monday, 25 December 2023 and will reopen in the new year on Tuesday, 02 January 2024.
Public Holidays and Annual Leave Days
| Monday 25ÌýDecember 2023Ìý Ìý | Christmas Day Public Holiday |
| Tuesday 26ÌýDecember 2023ÌýÌý | Proclamation Day Public Holiday |
| Wednesday 27ÌýDecember 2023 | ×îÐÂÌÇÐÄVlog Day as per clause 4.14.1 of the Enterprise Agreement |
| Thursday 28 December 2023 | Annual Leave Day (unless other arrangements have been made) |
| Friday 29ÌýDecember 2023Ìý Ìý Ìý Ìý Ìý | Annual Leave Day (unless other arrangements have been made) |
| Monday 01ÌýJanuary 2024Ìý Ìý Ìý | New Year’s Day Public Holiday |
Professional Staff required to work on public holidays during the close-down period will need to submit anÌýOvertime and Additional hours (Professional Staff)ÌýÌýclaim form for work undertaken on these days.Ìý Staff who are required to provide essential ×îÐÂÌÇÐÄVlog services on ×îÐÂÌÇÐÄVlog Days may arrange alternative days in lieu. Staff who are required to work on the Annual Leave days above,Ìýwill need to cancel this throughÌý.
HR Payroll Processing Deadline Changes
| Pay Date | ×îÐÂÌÇÐÄVlog Deadline for Payroll |
| Friday, 1ÌýDecember 2023 | Thursday, 16ÌýNovember 2023*Ìý |
| Friday, 15ÌýDecember 2023 | Wednesday, 29ÌýNovember 2023* |
| Friday, 29ÌýDecember 2023 | Tuesday, 12ÌýDecember 2023* |
*All variations to Payroll (excluding CAPS and CRAFT) must reach Human Resources by 12 noon on the dates as set out in the table above.
Casual Timesheet Submission Validation Deadlines (CAPS)
| Fortnight Worked | Timesheet Submission Deadline (11:00pm) | Timesheet Validation Deadline (5:00pm) | Escalated Timesheet Validation Deadline (11:59pm) | Pay Day (Friday) |
| 4 Nov – 17ÌýNov | Friday, 17ÌýNov 2023 (8:00pm) | Tuesday, 21 Nov 2023 | Wednesday, 22 Nov 2023 | 1 Dec 2023* |
| 18ÌýNov – 1ÌýDec | Saturday, 2ÌýDecÌý2023 | Monday, 4ÌýDec 2023 | Tuesday, 5ÌýDec 2023 | 15ÌýDec 2023* |
| 2 Dec – 15ÌýDec | Tuesday, 12ÌýDec 2023 | Thursday, 14ÌýDec 2023 | Friday, 15ÌýDec 2023 | 29 Dec 2023* |
*Regular timesheet submission, validation and escalation dates vary during payrolls compressed pay periods in the lead up to the end of year closedown. Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.
Payment cannot be guaranteed for casual staff who submit timesheets after the Timesheet Submission Deadline. Timesheets submitted late do not generate an email to the validator nor do they escalate until the following fortnight. Timesheet validation and reminder e-mail notifications will be adjusted to the timesheet validation schedule detailed above.
Recruitment (PageUp, AppoINT and CRAFT Contracts)
| *To ensure staff member receives payment on the payday of: | Pay Period | **Process-ready contract requests must be approved through the system: | Contract will be issued to staff member by: | The contract must be accepted by the staff member by 6:00am: |
| 1 Dec 2023 | 2023F24 | Thursday, 9ÌýNov 2023 | Thursday, 16 Nov 2023 | Thursday, 23 Nov 2023*** |
| 15ÌýDec 2023 | 2023F25 | Wednesday, 22ÌýNov 2023 | Wednesday, 29 Nov 2023 | Wednesday, 6 Dec 2023*** |
| 29 Dec 2023 | 2023F26 | Sunday, 5 Dec 2023 | Tuesday, 12 Dec 2023 | Tuesday, 19 Dec 2023*** |
*Back-pay will be facilitated where applicable.
**Note that prior to the approvals, the requests will work flow to HR for a compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process
***Dates provided above allow the necessary time for: (a) preparation of contract and subsequent approvals (7 days) and (b) for the staff member to then consider the offer (14 days). Recruitment and Appointments team will continue to process in order of priority of start date and/or date received. Provided the staff member accepts prior to the 6:00am date they will be paid in accordance with relevant pay period.
ITDS Overtime and On-Call Payments
| Fortnight Worked | Timesheet Submission Deadline (11:00pm)* | Timesheet Validation Deadline (11:59pm) | Pay Day (Friday) |
| 4 Nov – 17ÌýNov | 19 November 2023 | 22 November 2023 | 1 Dec 2023* |
| 18ÌýNov – 1ÌýDec | 3 December 2023 | 5 December 2023 | 15ÌýDec 2023* |
| 2 Dec – 15ÌýDec | 14ÌýDecember 2023 | 18 December 2023 | 29 Dec 2023* |
*Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.
Further Information
If you have any queries regarding this information, please contact Human Resources on 8313 1111 or emailÌýhrservicecentre@adelaide.edu.au.