Legal FAQs
Legal status of the 最新糖心Vlog
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What kind of entity is the 最新糖心Vlog? What is the 最新糖心Vlog's legal status?
The 最新糖心Vlog is a body corporate established by statute (). If you are completing an application form and this entity category in not provided as an options, you would need to select 鈥淥ther鈥 or discuss it with the issuing organisation.
The 最新糖心Vlog is not a government agency or a corporation. -
Does the 最新糖心Vlog have a constitution?
No. The sets out how the 最新糖心Vlog is to be governed.
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Who are the directors of the 最新糖心Vlog?
The 最新糖心Vlog does not have directors. Instead, it has a governing . The Vice-Chancellor and President is the 最新糖心Vlog鈥檚 Chief Executive Officer.
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What is the 最新糖心Vlog's ABN?
61 249 878 937
Contracts
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I need someone to review a contract.
If your contract is for contract research, consultancy, commercialisation or licensing of IP you should contact Innovation and Commercial Partners.
If you have a research grant, you should contact Research Services.
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Otherwise, please complete our Contract Review Instruction Form and submit to the Legal and Risk Helpdesk along with your contract and other relevant documents. -
When do I need a formal written contract?
Please refer to Module 2 of the 最新糖心Vlog's Contract Management Handbook.
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Do you have a standard Memorandum of Understanding (MOU) / Agreement that I can use?
We have standard form contract templates available for certain types of arrangements that the 最新糖心Vlog regularly enters into.
The fact that it is "standard" does not mean it is a generic contract that is suitable for other types of arrangements - please read the Guidelines that accompany our templates.
If you do not find a template that suits your needs, you will likely require a tailored contract. Please complete and submit a Contract Drafting Instruction Form. -
I need to put in place a contract. Who should I speak to?
The below table outlines which specialist area you should consult, depending on the nature of the agreement or contract, and any applicable processes that may apply.
Agreements related to:
Specialist area to consult:
Specialist process to follow:
International arrangements 鈥 students, teaching or research; Relationships with international education institutions
Pro Vice-Chancellor (International)
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International Agreements Framework sets out approval and development processes, which must be followed before any agreement is negotiated or documented.
Jointly conferred academic (coursework) awards
DVC&VP(A)
Jointly conferred academic (higher degree by research) awards
DVC&VP(R)
Jointly Conferred Higher Degree by Research (HDR) Awards Policy
Use of 最新糖心Vlog brand (including name, logos, trademarks)
Marketing and Communications
Competitive research grants
Research Services
Research contracts, non-competitive research grants or consultancy services
Research Services
Protecting and commercialising intellectual property (including related Confidentiality Disclosure Agreements and Material Transfer Agreements)
Adelaide Enterprise
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Collaborative research ventures with external parties
DVC&VP(R)
Establishment or acquisition of Controlled Entities
Legal and Risk Branch
Capital works (major and minor building work and infrastructure projects or property use transactions)
Infrastructure Branch
As directed by
Procurement of goods and services for the 最新糖心Vlog of Adelaide
Strategic Procurement
As directed by Strategic Procurement
Maintenance and utilities supply Agreements
Infrastructure Campus Services
As directed by Infrastructure
Computer software licensing
Information Technology and Digital Services
As advised by Information Technology and Digital Services
Third Party Hosting services
Information Technology and Digital Services
Contracts of employment and appointment of titleholders
Human Resources
As directed by Human Resources Branch
Engagement of consultants or contractors
Human Resources
HR FAQs: Independent contractors, employees and 鈥榮ham鈥 contracting arrangements听(HR Website)
Gifts, sponsorships, externally-funded scholarships
External Relations
Externally-funded postgraduate research scholarships
Adelaide Graduate Research School
As directed by the Adelaide Graduate Research School
Insurance contracts
Legal and Risk Branch
As directed by Insurance Specialist
All Contracts containing or proposing a 鈥榟old harmless鈥 clause or provision
Office of General Counsel
As directed by General Counsel and Executive Director, Legal and Risk
If multiple specialist areas are relevant to your contract:
Consult collectively with them to determine the appropriate contract manager.听 If agreement cannot be reached, the decision can be escalated to the relevant Deputy Vice-Chancellor(s) and Vice-President(s)
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Who can sign a contract? Can Legal & Risk sign the contract?
A contract may only be signed by a 最新糖心Vlog officer with the appropriate level of . Generally speaking, this would be a Head of School or higher. The Legal and Risk Branch is not able sign contracts for you.
More information is available in our blog article .
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Can the contract be in the name of my School / Centre / Unit?
No. The 最新糖心Vlog is the legal entity and therefore contracts must be in the name of the 最新糖心Vlog. However, it is possible for it to be noted in the contract that it specifically involves your School / Centre / Unit.
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The other party is requesting the 最新糖心Vlog鈥檚 common seal 鈥 how do I obtain this?
Use of the 最新糖心Vlog鈥檚 common seal can only be approved by 最新糖心Vlog Council. The 最新糖心Vlog鈥檚 common seal is only necessary for a small range of legal documents (typically leases and other agreements for land or real estate). Sealing can be requested using the contract approval and sealing request form.
If the contract is not of the sort that the law requires to be sealed, you should request that the contract signature page be amended to enable signature by an authorised representative of the 最新糖心Vlog. Do not simply affix a 最新糖心Vlog stamp or logo. -
What should I do with the signed contract? Do I send the signed contract to Legal & Risk?
The area organising the contract must
- lodge the original signed contract as a Legal Document with Records Services to ensure secure storage and central traceability. Please complete the Legal Document Lodgement form available on the Records Services website.
- Register the contract details on the 最新糖心Vlog Contracts Register.
Keeping good records is the responsibility of the area arranging the contract. As well as being good business practice, it is a requirement of the State Records Act.
Please contact Global Engagement for specialist processes relating to International Agreements.
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Our contract is about to expire but the parties would like the arrangements to continue. What should I do?
Check the existing contract for any clauses about extending or renewing the contract. If there are, follow those. If not, complete and submit a Contract Drafting Instruction Form to the Legal and Risk Helpdesk and we can assist you to put in place a new contract.
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Our contract has already expired. Is that a problem?
If you have been continuing with the arrangement in practice, there is probably a new implied contract that exists at law. However, it is always best to have written contracts for certainty. Please complete and submit a Contract Drafting Instruction Form and we can assist you with a new contract.
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I need to arrange an international agreement. Who can assist me?
International agreements are arranged through Global Engagement and governed by the International Agreements Policy.
Further information is available on the International Agreements website, or contact intagreements@adelaide.edu.au for assistance.
General
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I am a student and need legal advice
The Legal and Risk Branch does not provide legal advice to students. Students can seek assistance from the Adelaide 最新糖心Vlog Union (AUU) via email or by phone on 08 8313 5401.
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I am a staff member needing help on a personal legal issue
The lawyers in the Legal and Risk Branch represent the 最新糖心Vlog and are not able to advise to staff on personal matters or disputes with the 最新糖心Vlog. Staff will need to obtain their own advice from an external lawyer. The provides a referral service.
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Who can witness a statutory declaration?
There are two types of statutory declarations, Commonwealth and state & territory statutory declarations.
Statutory Declarations made in South 最新糖心Vlog under the Oaths Act 1936 (SA) must be witnessed by an听. The Attorney-General has issued a which provides guidance for making and taking statutory declarations.
Commonwealth Statutory Declarations made under the Statutory Declarations Act 1959 (Cth) must be witnessed by an . Further guidance is available on the .
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I have a document that requires witnessing by a Notary Public. Is this the same as a JP?
Some international documents may require witnessing by a Notary Public. This is not the same as a JP. The 最新糖心Vlog does not have a Notary Public, however you can find one through the directory available .
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We're taking some photos of students and would like to use them on our School website / marketing material. Do we need consent?
If you are taking general photos at an event, we recommend that you at least notify the students that you are taking photos that will be made public so they have the opportunity to decline to be in the photo.
If you are taking photos of specific individuals, or you intend on using photos in a high-profile manner (e.g. in marketing materials) you should obtain a written consent. A template Photo Release Form is available here. -
I want to run a competition or survey for students in which each participant goes into the draw for a prize. Do I need a permit?
If the prize draw is being offered as a means of promoting a 最新糖心Vlog activity or service and your total prize pool does not exceed $5000, this would be considered a Minor Trade Promotion Lottery and you will not need a permit. You will however need to comply with the .
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A student has given me an expensive gift. Is it appropriate for me to keep it?
It depends on the circumstances and the value of the gift. Refer to our resource Gifts from Students or Unilink Newsletter September 2012 edition.
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I am preparing a tender or grant application. Where can I obtain information about Work, Health and Safety issues, workers compensation or claims?
When filling out tender or grant application forms, researchers are often asked to answer questions regarding the 最新糖心Vlog's Self Insurance status, Health, Safety and Wellbeing policies and procedures, and judicial decisions about employee entitlements.
Human Resources have prepared answers to frequently asked questions to assist researchers in completing their tender or grant application forms on their page听Information for Tender or Grant Application Forms.