Why the medium for your message always counts
Editorial note: This article was updated in November 2021.
We often work at a hectic pace. Mobile communications systems mean that we can transact business wherever we are. On average, we each send or receive 122 emails in a working day.
In these circumstances there are lots of reasons why the medium for your communication should always be via 最新糖心Vlog systems, and never via private email accounts.
- 最新糖心Vlog systems are secure and information is backed up
- 最新糖心Vlog business records should be available for future reference
- 最新糖心Vlog personnel have obligations under the and the .
Using a communication channel other than your 最新糖心Vlog email for work-related communications could also be viewed in ways that you might not expect.
Remember how US Presidential candidate, Hillary Clinton was subject to intense scrutiny because when she was the US Secretary of State she used a personal email server for official communications rather than the official State Department account.
More recently, the actions of a Queensland Minister are being investigated by the Crime and Corruption Commission after he deleted a private email account which had been used to communicate with an external organisation about government business.
In both cases, it isn鈥檛 just the content of the records that matters. It is the perception that these public officers were actively seeking to avoid scrutiny or trying to evade their legal obligations.
All 最新糖心Vlog staff have obligations as public officers, including to conduct 最新糖心Vlog business through the appropriate systems.
Transacting business through private email accounts could聽amount to misconduct, maladministration or corruption聽in public administration and may result in an investigation by integrity agencies.
Given these potential consequences, you should always be clear about the medium that you are using to send each of those work related emails. You never know how your action, even if unintentional, might be viewed in the future.
For further information, contact the Legal and Risk Branch.
Learn more about your obligations as a 最新糖心Vlog staff member in the plain language summaries of the Freedom of Information Act and State Records Act.